Creating a Zoom Events conference
To run a multi-track, multi-session, multi-day event, you can use the conference format to integrate meetings and webinars into your event. Stream previews of each session will also be available as part of the service, as well as concurrent sessions with dedicated chat rooms for each session. In addition, attendees will have access to an expanded lobby, sponsor booths and a sponsor networking event.
This format can be used in a variety of ways including but not limited to:
- The format of the event is similar to that of a convention center
- Exhibitions and trade fairs are an example of this
- conferences with large audiences
- training programs around the world
In this article we will discuss the following topics:
- How to create a conference
- How to save or publish an event
- Creation flow for conference events
Requirements for creating a Zoom Events conference
- Zoom desktop client
- Windows: 5.7.6 or higher
- Mac OS: 5.7.6 or higher
- Mobile Zoom client
- iOS: 5.7.6 or later
- Android: 5.7.6 or higher
- There are four different types of accounts: Pro, Business, Enterprise, and Education
- To create a paid event, you need a Stripe or PayPal business account
- A Zoom Events license is required to use this feature
- While the 5.7.6 version of Zoom Events supports Zoom Events, it may result in an empty lobby environment for hosts due to a dependency with the Windows Webview package for the Windows platform.
- It is highly recommended that hosts upgrade to the latest version of the Zoom desktop client/mobile app to take advantage of the latest Zoom events and webinar features.
How to create a conference
- You must register with Zoom Events in order to participate.
- Click on the Create button in the top right corner of the screen.
- You can start a conference by clicking the Conference button.
- Click the Got it button after reading the pop-up message that appears.
Note: If you are setting up a conference for the first time, you will only see this message once. Once you click Got it, a second pop-up message will appear; Read the message and click Get It when you’re done.
- You must complete each section of the process to create a conference by entering the required information.
As you add information throughout the creation process, a preview of the conference updates in the right pane, showing the added information in real time. It is possible to switch between a desktop layout and a mobile layout by clicking the view switch icon in the preview window.
- A conference cannot be edited once it has been published or tickets for the conference have been sold, and it is not possible to edit all fields.
- When the event is created, hosts and co-editors (with edit permissions) can publish content in the event creation flow by clicking the Publish/Republish button. You can also update the event content and save changes in the save button without posting them, or edit the event content and save the changes without posting them.
How to save or publish an event
The Save button allows hosts and collaborators with editing permissions (who have access to edit the document) to save their changes without publishing them. As soon as you create an appointment for the first time, you will see the save button. Whenever you click the save button, the updated content will be saved and nobody will be able to see it when they visit the event details page or the lobby.
You can save a draft of an event after it has already been published by clicking the Save Draft button.
The Publish or Republish button can be used by hosts and collaborators (who have been granted edit permissions) to publish content. Once the Publish button is clicked, the event updates will be displayed to all registered attendees and registrants of the event (all updates will be displayed publicly).
In case you are editing an event that has already been published, you will see a button called “Republish” that allows you to save and publish updated content. This content is displayed to registrants and attendees.
Note: A repost button will appear if the event has already been posted and you don’t need to repost it.
To use the Republish button, please ensure you have made changes to the Basic Info, Conference Profile, Session Info, Speakers, Sponsors, and Exhibition tabs. Clicking “Republish” gives you an opportunity to verify that your changes have been republished with the tabs where the changes were made. You have the option to click Select All to confirm that any changes you made to the event have been reposted.
Creation flow for conference events
While creating a conference you will find sections for editing, managing and analyzing your conference. The event can be organized using a variety of tabs found in each section.
Hosts can enter the details of their event in the edit section of the event page. A number of tabs are available in the Edit section, including:
- basic information
- conference profile
- Branding during the session
- Industrial fair
There are several features that hosts can control and change in the Manage section, such as: B. Tickets, advanced features, lobby and expo chats, management of registrants, history of changes made to the event, moderation and integrations. The Manage section has the following tabs:
- Expanded options
- change history
Note: Once an event is published, guests have access to the analytics section of the website.
All Host Analytics Dashboard features are accessible to Host users in the Analytics section of the dashboard. Tabs found in the Analytics section include:
- Registration & Ticketing
- Industrial fair
- Polls & Surveys