How to install the Zoom for Outlook add-in

You can manage your Outlook scheduling with the Zoom for Outlook add-in. Admins can deploy and configure the add-in, and users can install and use it to add Zoom meetings to their Outlook calendars.

You can further integrate Office 365 with contacts and calendars by setting them up.

Note: Microsoft Exchange accounts must be added to Outlook for the add-in to work. Alternatively, if you only have an IMAP account, you can use the Outlook Web App add-in. Contact your IT admin if you get an error message that you don’t have the correct permissions to install.

This article covers:

• permissions granted
• To install the add-in for all users (Office 365 admin)
• How to manually deploy the add-in to all users (Office 365 admin)
• To install the add-in for Outlook (Web)
• How to install add-in for Outlook 2013 or 2016 (desktop client)
• How to install the add-in for Outlook (mobile app)
• Preconfigure SSO login domains

permissions granted

In the case of Zoom for Outlook add-ins, when you install the Zoom for Outlook add-in, you can allow the Zoom add-in to modify content in your Outlook calendar events. In Outlook, you can use this technique to add Zoom meeting invitation information to your events. The format and content of the meeting invitations are determined by the meeting schedule template configured by your site administrator.

To install the add-in for all users (Office 365 admin)

1. Activate the admin portal for Office 365 by logging into your account.
2. You can find the built-in apps menu under the Settings section on the left side of the navigation menu.
3. Get apps by clicking Get apps.
4. Click Download Now to download Zoom for Outlook.
5. By clicking Next, you agree to the Terms of Use.
6. After reviewing the add-in details, click Next.
7. Your organization can choose how the add-in is deployed.
   • Optional, enabled: Users can remove Zoom for Outlook after adding it to their Outlook accounts.
   • Optional, disabled: Zoom for Outlook is available to all users, but not by default.
   • Mandatory, always enabled: There is no option for your users to disable the Zoom for Outlook add-in.
8. Then click the button.
9. Only selected users can access this add-in. Add groups by searching for them.
10. Save the file.
    Processing of the manifest file begins.
11. Click Close when done.

Note: The new add-in may need to be restarted before it appears in users’ apps. Propagating changes to all users in your account may also take a few minutes, depending on the number of users in your account.

How to manually deploy the add-in to all users (Office 365 admin)

In certain situations it may be necessary to deploy Outlook add-ins offline or use a custom manifest file to achieve this.

• Download the Outlook add-in manifest file from the link below.
• The first step to managing your Office 365 site is to log in to the admin portal.
• After expanding the Settings section, click on the Services and Add-ins tab.

• Click the Deploy Add-In button.

• Click the Next button.
• To upload custom apps, click the Upload custom apps button.

• There is a manifest (.xml) file on this device that I selected.

• Select the manifest file by clicking the Choose File button and then select it from the list.
• To upload the file, click on the upload button.
• By choosing the distribution method and user assignments, you can deploy the application.

• Click the Close button once you have completed the deployment process.

To install the add-in for Outlook (Web)

If your Office 365 admin allows you to install add-ins, you can use Zoom for Outlook.

1. Visit the Microsoft App Store and search for Zoom for Outlook.
2. Click the Download Now button.
3. Complete the installation by following the instructions in the Microsoft App Store.

The add-in is now installed, so let’s discuss scheduling and editing meetings.

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How to install add-in for Outlook 2013 or 2016 (desktop client)

Windows

Note: A Microsoft Exchange account must be added to Outlook for Zoom to be installed. To view a list of newly added accounts, click File on the toolbar.

Zoom for Outlook is only available on Outlook web app if you have an IMAP account.

1. Access your Outlook account by signing in.
2. The File tab is in the top left corner.
3. You can manage add-ins by clicking About and then scrolling down.
   Your add-ins are managed in a browser in Outlook. You’ll be prompted to sign in if you haven’t already.
4. Select Zoom for Outlook in the Add-ins for Outlook window.

The add-in is now installed, so let’s discuss scheduling and editing meetings.

macOS

Microsoft Exchange or Office 365 accounts must be added to Outlook before installing Zoom for Outlook.

Check your account type

1. On macOS, select Preferences from the Outlook menu bar.
2. View your logged in accounts by clicking Accounts.
3. The Exchange or Office 365 logo should be visible on at least one account.

Zoom for Outlook is only available on Outlook web app if you have an IMAP account.

Install the Outlook add-in

1. Sign in to your Outlook account by opening it.
2. You can get add-ins by switching to Mail view, clicking the ellipsis button, and then selecting Get add-ins. Outlook opens a browser to manage your add-ins.
3. Search for Zoom for Outlook or go to the Admin-managed tab to see add-ins made available by your account admins.
4. Then click Add to Zoom for Outlook.

After installing the add-in, let’s see how the data can be used to schedule and edit meetings within the add-in.

How to install the add-in for Outlook (mobile app)

1. Your mobile device should be running the Outlook app.
2. Go to the top left corner of the screen and tap on your profile icon.
3. Tap the Settings icon at the bottom of the panel.
4. Select Add-Ins from the menu by swiping down.
5. You can add zoom by tapping the + button after finding it by swiping down.

The add-in is now installed, so let’s discuss scheduling and editing meetings.

Preconfigure SSO login domains

It is possible to deploy the Zoom Office 365 Add-in with the single sign-on (SSO) URL pre-configured for the users accessing the add-in through the Zoom Office 365 Add-in. By preconfiguring the URL to automatically authenticate users to Zoom Meeting or the Settings option in the add-in when they use the Add Zoom Meeting or Settings options in the add-in.

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frequently asked Questions

Why isn’t my Zoom add-in showing up in Outlook?

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