How to set a custom gallery view order in the Zoom app

In gallery view, you can drag and drop video thumbnails to create a custom order of videos. Until the next change by a participant, all other tiles remain in place until that change is made. If there is more than one participant, the new participant is displayed at the bottom right of the last page. If you use custom order, only you will see them, or if the host chooses to show them to all attendees at once. When this order is released, the default order will take its place and the order will revert to the default status.

The order in which the video participants appear on the screen can be saved for use in later meetings in this series if you wish. It’s possible to make this a recurring meeting, or you can just use it again in the future.

Requirements for custom gallery view order

Custom Video Organization:

• Zoom desktop client
  • For Windows version 5.2.2 or later
  • For macOS version 5.2.2 or later
• Mobile Zoom app
  • For iOS version 5.4.3 or higher (only on iPads)
• Zoom web client
• To follow the host’s organization, Zoom Rooms version 5.3.0 or later must be installed

The following steps can be taken to save the custom gallery for future use:

• Zoom desktop client
  • For Windows version 5.8.6 or higher
  • For macOS version 5.8.6 or later
• Mobile Zoom app
  • For iOS version 5.8.6 or higher (only on iPads)
• Zoom web client
• The meeting is not a PMI and the host must authenticate and allow the host to save the video order as part of the meeting

Reorganize the gallery view

1. Drag any participant’s video to the desired position on the screen by clicking and dragging.
   
2. Drag the video continuously until the order you want appears on the screen.
3. You can also enable or disable the following options as a host:
   • Follow the host’s video order (available only for the host): In order for all participants to see what the host wants, specify an explicit video order. If this function is activated, the participant is prevented from changing the order of the task.
   • Note: Those attendees using the desktop client, mobile app, or Zoom Rooms can benefit from custom ordering for gallery view and active speaker view.
   • Publish Video Order: We will reset the custom order to its default state after publishing.

Note: Participants who are unable to upload a video will be added to the bottom right of the gallery page once their video has been activated.

Saving a custom gallery view order for future use

Gallery view allows you to rearrange videos for use in later meetings after rearranging them in gallery view. Any attendees who wish to appear in this custom gallery view order in the future session can do so by editing the gallery view order and clicking Reload. Videos can now be arranged in this order and new participants will appear in the bottom right corner of the view. Adding this functionality to your meeting should be done in the context of a recurring meeting.

How to enable save gallery view

Account

If you want to turn on or off the ability to save gallery views for all users on the account:

1. As an admin, you have the ability to edit account settings when logged into the Zoom web portal.
2. Just open the Account Management section from the menu and click on Account Settings.
3. Select Meetings from the drop-down list.
4. If you click the Save Gallery View switch under In Meeting (Advanced), you can turn it on or off.
5. Verify that the change has been made by clicking Enable or Disable when a verification dialog box appears.
6. You can use the lock icon to make this setting binding for all users in your account. To make this setting mandatory, click the lock icon and confirm the action by clicking Lock.

group

If you want a group of users to be able to save gallery views or not, you need the following permissions:

1. If you are a Zoom admin with permission to edit groups, please log in to the Zoom web portal.
2. Select User Management and then Group Management from the navigation menu.
3. Select the appropriate group from the list and click OK.
4. Click the Meetings tab.
5. You can enable or disable the Save Gallery View option under In Meeting (Advanced) by clicking the slider.
6. If a verification dialog box appears, click Enable or Disable to verify the change.
   Note: If the option is grayed out at the account level, it means it has been locked at that level and needs to be changed there.
7. It is up to the user to decide whether this setting should be mandatory for all users in the group. To do this, please click on the lock symbol and then on Block to confirm your selection.

user

To enable or disable saving of your personal gallery views, follow these steps:

1. Sign in to the Zoom web portal by entering your email address and password.
2. After that, you will find a link to the Settings section of the Zoom web portal.
3. Click the Meetings tab.
4. To enable or disable the Save Gallery View option under In Meeting (Advanced), click the toggle.
5. Verify the change by selecting Enable or Disable in the confirmation dialog that appears after the change.
   Note: The grayed out check box indicates that the option has been locked either at the account level or at the group level. To resolve this issue, you should contact Zoom’s support team.

For an individual meeting

This is a feature that needs to be enabled for every meeting you schedule once enabled in your settings.

1. You can enable the following options when scheduling a meeting:
   • Ask for authentication before joining
   • and allow the host to save the video order

How to save a custom gallery view order

1. As the meeting host, start the meeting.
2. Choose the order in which you want your meeting pictures to appear.
3. Click the View button.
4. Click the Save Video Order button. There will be a custom gallery view for this meeting series, which will be available for future meetings.

Remarks:

• You can only save a single custom gallery view order for each meeting series.
• In this case, the existing arrangement is replaced by the updated arrangement, which can be done by updating and saving again.

How to load a custom gallery view order

1. As the host, you should initiate a meeting.
2. Just click the View button.
3. Click the Load Video Order button.

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Frequently Asked Question

How can I rearrange my Zoom gallery?

Videos can now be reordered in gallery view to change their order in the gallery. Drag the video to the desired position by clicking and holding on it and then dragging it. If you are not happy with the results, repeat the process for the other videos. Your view will only change as a result of this action.

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