Invite others to a Zoom Rooms meeting

It is possible to invite other Zoom Rooms, H.323/SIP rooms, corporate contacts or external participants to your Zoom Rooms meeting.

This article covers:

• How to invite by contacts
• How to invite by email
• How to invite by phone
• How to invite by room system

Requirements for inviting others to join a Zoom Rooms meeting

Internal invitations

• You have added a contact from your company to User Management or you have the same domain as this contact.
• The Zoom Rooms page allows you to configure Zoom Rooms.
• You must subscribe to the CRC (Cloud Room Connector) add-on to configure the H.323/SIP room system.

External invitations

• Invite by email: Make sure your email address is valid.
• Invite by Room System: Be logged into the CRC (Cloud Room Connector) and know the IP address or E.164 of the room.
• Invite by phone: Calling is enabled for the account

How to invite by contacts

1. While in a meeting, tap Manage Participants on the controller and then tap the Invite radio button.
2. Click the Contacts tab at the top of the screen.
3. Depending on whether you are inviting Zoom rooms, SIP/H.323 rooms or corporate contacts, you must select them first.
4. Click the Invite button.

How to invite by email

1. The first step is to tap Manage Participants in the meeting controller and then tap Invite when you’re in a meeting.
2. You can find the email tab on the left side of the screen.
3. In the To: field, enter the email address of the invitee(s) you want to invite. Email addresses of multiple participants should be separated by a space.
4. Click Send Invitation.

How to invite by phone

1. On the controller, select Manage Attendees, then select Invite.
2. Select the Phone tab.
3. For international numbers, tap the country code icon in the top left.
4. Tap the phone icon to dial a number.

Zoom Rooms offers the ability to call phone numbers. Find out how.

How to invite by room system

1. During a meeting, tap Manage Participants on the controller and then tap Invite to invite new participants.
2. From the menu, select the SIP/H.323 tab.
3. You can enter an IP address or an E.164 number and then select H.323 or SIP and tap Call.

Learn more about Zoom Rooms’ SIP/H.323 calling features to find out how to make a call.