Manage Zoom Events session and event types

A meeting session can be converted to a webinar session by the host or organizer during the creation process of a conference event. As a host, you might be interested in using this feature if you plan to have a more controlled environment or want to have more than 1,000 attendees at your event.

As a host, you can create webinars, meetings, and sessions for these events. During webcasts and meetings, Zoom Webinars is used as a platform for presenting the events and sessions while Zoom Meetings is used for presenting the meetings and events. To provide the best event experience for their attendees, hosts can choose the event type based on the type of interaction and desired event experience.

Remarks:

It is not possible to change the session type of a conference event back to “Meeting” after saving the settings and changing the session type from “Meeting” to “Webinar”.
The number of sessions in a Zoom Event is limited to the number of licenses available for Zoom Events. For example, a webinar or meeting host can have up to 1,000 participants in the meeting or webinar if they have a Zoom Events 1,000 license. Even if the host has a Zoom Events license of more than 1,000, a meeting session can have a maximum capacity of 1,000 participants.
Meeting capacity depends on Zoom Meeting license capacity if meeting is scheduled outside of Zoom Events.

Requirements for converting a meeting session to a webinar session

Zoom desktop client
- Windows: 5.7.6 or higher
- macOS: 5.7.6 or higher
Mobile Zoom client
A professional account, business account, enterprise account, or educational account
It is necessary to have a Stripe or PayPal business account to create paid events
Licenses for Zoom Events are available for purchase

Remarks:

Although version 5.7.6 supports Zoom Events, there is a dependency with the Windows Webview package for the Windows platform. Because of this, hosts may experience an empty lobby experience when attempting to run Zoom events.
It is highly recommended that hosts update their Zoom desktop client/mobile application to the latest version to take advantage of the latest Zoom events and webinar features.
You must be running version 5.9.6 or later to send and view webinar reactions.

How to choose an event or session type for your attendees

It’s important to understand that the main difference between a webinar and a meeting is the level of participation that attendees are allowed during the event.

The webinar offers hosts the opportunity to present their topics to a much wider audience and have much better control over the presenter, audience and panelists. There is also an option for Zoom webinar attendees to use webinar reactions, which allow presenters to get quick feedback from the audience as well as other panelists during the webinar.
Note: Webinar Responses version 5.9.6 or higher is required to send and view the responses.

There is a greater chance of interaction between attendees and hosts during meetings and events/sessions allow for more interaction between attendees and hosts. Both types of events/sessions can be customized based on your preferences as well as those of your attendees.

Select a webinar event or session

Throughout the event, the Waiting room , the screen changes to the following screen. Please wait until host is responsible for the presentation and control of the experience. During the event, attendees are not allowed to turn on their audio or video, but they can interact with the panelists and the host using these features (if enabled):

Select a meeting event or session

As an attendee, you can join the event (if the feature is enabled) by enabling the following features:

How to create a webinar event

The use of webinars can help ensure that the audience is not distracted by the moderator. Video and audio can only be toggled on and off during this event by the host, co-hosts or panelists.

A webinar event can be created as follows:

Log in to Zoom Events and log in.
After clicking Create, you can select Event.
To create an event, you need to enter basic information.
If you want to create a webinar, select Webinar under Choose the type of event you want to create.
You must enter the rest of the event information.
Then click the Save & Continue button.

How to create a meeting event

By allowing all attendees and alternate hosts to turn on their video and audio devices during meetings, you can encourage audience participation and increase engagement.

To create a meeting event, do the following:

You must register with Zoom Events to attend the event.
You can then choose Event from the Create menu.
Please enter the key data of the event in the form below.
When prompted to choose the type of event you want to create, select Meeting.
The next step is to enter the rest of the event information.
Please click the Save & Continue button at the bottom of the page.

How to create a webinar session in a conference event

Creating a webinar conference session can be done as follows:

Join Zoom Events by signing up.
Click the Create button and then select the Conference option.
You can enter information about your conference in the Basic Information and Conference Profile tabs.
On the Sessions tab, you can upload a session or add a session manually.
You can find the Webinar event type under Select the event type you want to create.
Enter your conference event details in the remaining fields.
Then click the Save & Continue button.

How to create a meeting session in a conference event

A meeting conference session can be created in the following ways:

You must register with Zoom Events in order to participate.
Select the Create button and then select the Conference option.
There are two tabs for entering information. One is for basic information and the other for the conference profile.
Upload a session or manually add a session in the Sessions tab.
Select the meeting event type in the Select the event type you want to create section.
You must fill out the rest of the event information for the conference.
Please click the Save & Continue button to continue the process.

How to convert a meeting session to a webinar session in a conference event

You must register with Zoom Events in order to participate.
The Manage link is in the top right corner of the Zoom Events portal.
Click the Events link in the navigation menu at the top of the page.
The Upcoming tab can be found by clicking on it.
To edit the meeting session, you need to find the event that has the meeting session you want to edit.
You can edit the event by clicking the ellipses next to that event and then clicking the Edit Event button.
Select the Agenda option in the left navigation under Edit on the left side of the screen.
Go to the Sessions tab and click on it.
Select the session you want to edit from the list.
Select this session by clicking the ellipses next to it, then click the Edit button.
In the Select event type section, click Webinar to change the type of session you want to create.
A pop-up window will appear.
To confirm the action, click the Next button in the pop-up window that appears.
Note: At this point it is now possible to change the session type back to a meeting. However, there is a limitation to changing the event type back to “Meeting” after selecting the event type “Webinar” and clicking “Save”.
Then click the Save button.
Because of this, your session event type has now been changed to a webinar event type.