Recommended settings for Home Office Zoom Rooms

It is recommended that Zoom Room devices optimized for working from home use specific settings to make them Home Office Zoom Rooms (HZRs). In an HZR setup, certain settings, such as e.g. B. Scheduling, not applicable. For example, it is not recommended to run nightly audio tests. This page recommends using the default settings unless specific settings are mentioned.

requirements

• License for Zoom Rooms
• Permissions as Administrator
• Devices for Zoom Rooms

Pre-setup checklist

• A process should be developed to allow Zoom Rooms administrators to allow home users to nominate their preferred contacts for inclusion in Zoom Rooms assigned to their home offices.
• There should be a discussion between the Zoom Rooms admin and the home workers to determine if they have enough bandwidth for the minimum system requirements. Additionally, they should discuss whether their devices can support the group HD setting for Zoom Rooms.
• It may be necessary to grant view-only access to the Zoom Room settings when home users need to be able to access their Zoom Room settings from their home office on the web.
  Note: All Zoom Room settings are accessible to these users as long as they have read-only access.

How to set up a calendar

• A Zoom Rooms admin will need a Google Workspace account if using Google Calendar to manage the existing Zoom Room calendars for the organization, or access to the existing Google Workspace account if using the existing Zoom Room calendars for the organization manages. A calendar subscription feature is also required to ensure users can keep track of events.
• Administrators have two options for setting up their calendars:
  1. To subscribe to the homeworker’s calendar on the calendar service your Zoom Rooms are currently using in your account, you must sign in. Follow these instructions if you still need to set up a calendar service on your account for Zoom Rooms to work.
  2. Subscribe to the homeworker’s calendar by creating and subscribing to a new calendar service. It is recommended that all Home Office Zoom Room users use this separate calendar service.

How to add a new Zoom Room

1. If you log in as an administrator, you’ll see Zoom Rooms under Room Management.
2. Select Add Room from the menu. The best name for the room is the home worker’s name, e.g. B. “Jeff’s Zoom Room”.
3. (Optional) Add a calendar.
4. Zoom Room should be selected as the room type.
5. Click Finish after choosing a location.

When the setup is complete, send the customized information to the home user:

• To activate the user you need the activation code
• Password for the room
• Link to the personal page of the room
• key for the host
• Room meeting ID password (if enabled)

How to configure the recommended settings

You can edit the newly created Zoom room in the web portal by clicking Edit on the Room Management page. Make the following changes for Zoom rooms while working from home. Keep the default settings if not listed below.

• Room profile tab
  • Room Profile – Basic
  • Avatar: If you have a profile picture, add it.
  • Room name: The room name is used as the user name by default.
  • Calendar: Above is the setup for the calendar.
  • Room Passcode: You can use the last four digits of the user’s phone number as a unique identifier.
  • space hide in contacts: Set to On.
  • Room profile – facility
  • Room Personal Link: If you can’t remember this string, write it in lowercase (e.g. johnsmithpzr).
  • Host Key: User specific information should be created.
  • Default Call in Country/Region: This should be set to the location of the user’s device.
  • Spatial profile – spatial position
  • If you need to change location, you can do so here.
  • Room profile – telephone integration
  • For Zoom Phone: To manage users and rooms, click Phone System Management. To add a Zoom Room, click the Zoom Rooms tab. Choose a site. You can choose the name of the Zoom room that you created for your home office.
  • Room Profile – Devices
    Leave the default settings as they are.
  • Room Profile – Control System API
    The default settings should be retained.
  • Room Profile – Device Management
    change nothing

• Meeting tab.
  • Meeting – Zoom rooms
  • Show meetings on TV: Personal data can be collected here. Locate the device where the user wants to place it. This setting may need to be disabled if you are in a high traffic area (where passers-by may be able to see the schedule). Make all meetings private can also be enabled by the Zoom Room admin (see below).
  • Auto-answer incoming call and far site camera control: Set this to Off for personal locations.
  • Lock speaker volume control on controller: Off
  • Automatic Direct Sharing with Ultrasonic Proximity: If you place the device in a location where small children or dogs may be susceptible to ultrasonic signals, it is best to set the setting to Off.
  • Automatically start scheduled meetings: Off
  • Stop automatically webinar book page. Here is a list of planned Meetings: Off
  • Daily Audio Device Auto Test: Off
  • Encrypt directly shared content:
  • Show call history in Zoom Rooms: On
  • Show contact list on controller: On
  • If your device is in a location where you might see a family member or other person in the background, it’s recommended to turn off Attendee Counting.
  • Meeting – Schedule a meeting
  • Use RMI when starting an instant meeting: Off
  • Require a password when scheduling new meetings:
  • Request a password for instant meetings:
  • Request a password for the Room Meeting ID (applies to Zoom Rooms only):
  • The user’s password should be unique. The generated password should be noted and given to the home user.
  • Meeting – In the meeting (basic)
  • Enable chat notifications on TV: On
  • The user’s home network must be able to support HD video for group videos.
  • Annotation:
  • Meeting – In the meeting (advanced)
  • Breakout Rooms: Off
  • Far Camera Control: Off
  • Waiting room: On
  • Meeting – recording
    Keep the default settings.
  • Meeting – Security
    Keep the default settings.
  • Meeting – Third-party audio conferencing
    Keep the default settings.

• Display tab: Leave the default settings as they are.

• Warning tab: Devices in a home environment are more likely to turn on and off or experience bandwidth issues. It’s possible for home users to get annoyed by multiple alerts if these are common issues.

• Schedule Viewer tab: For home users, we recommend disabling all of these settings. The Home Office Zoom Room can be set up as a business environment in the screenshots below.

Home Office Zoom Rooms in a Business Environment

Users should be able to tell if the Zoom Room is busy by configuring them as they would for a Zoom Room in a common area.

• Schedule Viewer tab
  • Immediate room reservation: Out of
  • Reserve all other rooms: Out of
  • Background image: Make sure the picture represents the person who owns the Home Office Zoom Room. Alternatively, you can set the wallpaper to be the same as Zoom Room’s if it’s not available.
  • LED housing integration: It should be set to the default for the company.

frequently asked Questions

What makes a good zoom room?

“Zoom tends to benefit more from more neutral colors, unless you happen to be in a creative realm where you can project your personal tastes,” Grey-Plaisted says. The lighting needs to be perfect in a zoom room so you don’t look pale and washed out or shadowy and unsettling.