Reserve other Zoom Rooms with a scheduling screen

You can allow your users to schedule Zoom Room reservations through a scheduling screen if your organization has more than one Zoom Room. The Zoom web portal requires that you upload a floor plan to the website before you can configure this option. To do this, you’ll need to mark the areas on your floor plan that will correspond to the locations of your Zoom Rooms as you proceed with the process. A planning display allows users to view the floor plans of these zoom rooms and reserve them from a list of zoom rooms on the display.

This article covers:

  • How to add a floor plan map
  • How to reserve Zoom Rooms

Requirements for reserving other Zoom rooms with scheduling display

  • The Zoom Room Controller can be configured to show schedules as part of the Zoom Room Controller
  • To use Zoom Rooms on iPad, you need version 4.5.0 (147.0829) or higher
  • It is recommended to use the Zoom Rooms app for Android version 4.5.0 (40516.0903) or later
  • The account owner or admin should have the following permissions:
  • Zoom’s web portal now includes a floor plan as part of its floor plan map

How to add a floor plan map

  • The Zoom web portal allows you to edit your account settings as an administrator if you log in with this privilege.
  • From the navigation menu on the left side of the screen, click Room Management, then click Zoom Rooms.
  • On the left side of the screen you will find the Floors tab.
  • The floor plan can be added to a floor by clicking the Edit link next to its name.
  • Select the Workspace tab.
  • Click Add Floor Plan.
  • To create a site map, select and upload an image.
    Note: A .JPG or .PNG image cannot exceed 5MB and can be in .JPG or .PNG format.
  • To select an area on the floor plan map, click and drag the room(s) from the left.
    A blue square appears on the page.
    Note: The location hierarchy must include Zoom Rooms to appear here.
  • (Optional) Drag your cursor across the screen to resize the blue square.
    The shape can also be changed to a circle by clicking the icons below, or you can draw the shape yourself.
  • Save your work by clicking the check mark, or discard it by clicking the X icon.

  • You can return to the previous page by clicking on Close.

How to reserve Zoom Rooms

  • When you tap the Reserve button, you can reserve a Zoom Room.

  • Click the Reserve Other Rooms button.

  • To rent a room, tap on the location of the room you are interested in on the map and you will be taken to the booking screen to start the reservation process.

  • There is also the option to show all the rooms on your campus in the plan view in case you want to use a room that isn’t shown on the plan. You can do this by moving between floors, buildings, or viewing all rooms on your campus based on the floor name shown at the top of the schedule viewer.

  • You can start the scheduling process by tapping the Reserve button at the top of the screen.

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Does Zoom have a scheduling tool?

Launch Zoom’s desktop client and log into your account. On the application’s Home tab, click the Schedule button. As soon as you click on this button, a planning window opens. Your meeting settings will appear once you select them.

What is the difference between hosting and scheduling a Meeting in Zoom?

To schedule a meeting, you must provide a date, time, and meeting ID that will be associated with that meeting. When you click Join a Meeting, you are given the option to join an existing Zoom meeting that you have been invited to or have a meeting ID in. You have the option to start a meeting on-the-fly with or without video or screen sharing using the Host a Meeting feature.

How do I set up Zoom room scheduling?

How to configure a zoom rooms scheduling Advertisement

  1. The Zoom Rooms app can be downloaded, installed and then opened on the tablet.

  2. You can use the Zoom Rooms admin credentials to log into the app.

  3. Once you have selected the room name, tap on the Next button.

  4. The schedule screen appears as soon as you tap it.

  5. Place the controller outside of the conference room, on a wall that is not connected to the conference room.

Can you schedule a Zoom meeting without being the host?

Another option when scheduling a meeting is to designate an alternate host for that meeting. As a result, you can specify a person who will start the person meet and Manage participants in the meeting which can be useful if you don’t want to turn off the waiting room and allow attendees to join before the meeting starts.

Can you schedule a Zoom meeting and make someone else the host?

A Licensed Users with the same account can be designated as an alternate host when scheduling a meeting, even if the host is already designated as the host. Alternate hosts can start meetings on behalf of the main host if they choose. A message will be sent to that user informing them that they are now an alternate host as well a link to start The Meeting with this alternative host.

Where is the planning right in Zoom?

The first thing you need to do is sign up for a Zoom account. From the navigation menu at the top of the page, click Account Management, and then click Account Settings. Go Go to the Meetings tab and click on it. If you click Morset etings you have the option to enable or disable the Allow users to assign scheduling rights to others toggle.

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